BOA JACKSONVILLE REGIONAL TRIP

2021 JACKSONVILLE STATE

PRACTICE SCHEDULE THIS WEEK

MONDAY

Percussion 3:45-5:5

Color Guard 4-7pm

 

TUESDAY

Full Band 4-7pm (Practice Shirts)

 

WEDNESDAY

Hornline 4-5:30pm

 

THURSDAY

Full Band 4-7pm (Practice Shirts)

 

MID TERMS EXAMS FOR BFA AND BHS STUDENTS

Please do not tell teachers that you won’t be able to take any mid-term exams Friday morning. All Students will attend 1st and 2nd block on Friday and be able to take their mid-terms.

 

TRIP SCHEDULE/FLEXIBILITY

The schedule below is a GUIDE- when on a trip with a group this large, everyone will need to be flexible. We have contingency time built in for traffic and other factors. Whether you are on the trip or not, no one needs to freak out if we aren’t on this schedule to the minute.

 

FRIDAY OCTOBER 15TH

  • Students bring luggage to school Friday morning Oct 15th
  • The BHS band room will open at 7:30am
  • There will be a practice room for each section luggage
  • BFA students should take their luggage to the BFA orchestra or choir room and bring it over on the bus when the bus brings them over to Byrnes.

  • 8th graders can keep luggage in FCM/DRH Band room.
  • Middle School and BFA Students will bring their luggage on the bus when they travel to BHS.
  • Everyone attends regular classes for 1st half of the school day.
  • MAKE SURE YOU DON’T FORGET YOUR COOLER FOR PRACTICE AT NORTH GREENVILLE

 

11:00am                  Buses pick up Middle School students in the bus loop at their school

11:25am                  Buses pick up BFA students at their bus loop and bring them to BHS

11:45pm                  Lunch at School (Chic-fil-a, chips and drink provided by band booster club)                                                                                    (Feel free to pack your own lunch if you don’t want chic fil a)

12:30pm                  Depart BHS

1:30pm                     Arrive at North Greenville University for mini-camp- unpack

2:00                           Mini-Camp (snack break provided by booster club)

5:00                           Pack up

5:30pm                     Depart NGU

6:00                           Mall Food court stop

7:00pm                     Depart Mall (Rest area stop at GA state line)

10:00pm                  Arrive at hotel- check in

11:pm                       In Rooms- Lights out

 

*** We are planning to combine DR Hill and FCM bands to play for the Dorman game since we will be in route to Atlanta- Mrs. Crutchlow and Mr. Bell will be at the game to coordinate this.

 

SATURDAY OCTOBER 16TH

8-9am                       Breakfast (provided by hotel)

9:00am                     Stretch out and review visuals for the show

10:30am                  Depart hotel

11am                         Mall food court stop in Atlanta

12noon                     Depart Mall for JSU (Note- JSU 1 hour behind in Central Time Zone)

1:30                           Arrive, unpack and change (boosters provide snack and drink at 2pm)

2:35-3:20                 Warm up

3:45                           PRELIMS PERFORMANCE OF THE CENTURY!

5pm                           Prelims Awards

5:30pm                     Dinner provided by band boosters (subs)

7:30-10:30              FINALS PERFORMANCE OF THE MILLENNIUM! (our performance time depends on our draw)

10:45pm                  Finals Awards

11:30pm                  Depart JSU

1am                           Approx. Return time to hotel

 

SUNDAY OCTOBER 17TH

8-9am                       Breakfast (provided by hotel)

9am                           Depart hotel

12:30pm                  Return time to BHS

Students will need to unload their equipment/instruments before leaving)

 

Spectator Guide:

https://marching.musicforall.org/event/alabama21/

 

Prelims Schedule:

https://marching.musicforall.org/wp-content/uploads/sites/5/2021/10/2021-Jacksonville-Prelim-Schedule-10-5-21.pdf

 

Daily Schedule:

https://marching.musicforall.org/wp-content/uploads/sites/5/2021/10/2021-Jacksonville-Daily-Schedule-10-5-21.pdf

 

Area Map:

https://marching.musicforall.org/wp-content/uploads/sites/5/2021/10/21-Jacksonville-Area-Map.pdf

 

Stadium/Parking Map:

https://marching.musicforall.org/wp-content/uploads/sites/5/2021/10/21-Jacksonville-Site-Overview.pdf

 

Bands of America Information Packet for Band Boosters, Friends and families:

https://marching.musicforall.org/wp-content/uploads/sites/5/2021/10/21-BOO-Letter-Alabama.pdf

 

Please don’t email or contact Music for All or Bands of America with any questions. Please post any questions of the band parent FB page or ask a staff member if there is something you need to know that is not answered with these links or our trip packet.  

 

PLEASE REPRESENT DISTRICT FIVE AND OUR COMMUNITY WELL NOT MATTER WHERE YOU ARE

Whether you are a parent/adult traveling on your own or student traveling with the band lets make sure we are professional. Parents, please be courteous to any BOA volunteers or officials at Jacksonville State or any other location. Don’t be the parent that cusses out the volunteer parking attendant while decked out in Byrnes attire (and it’s gets talked about on the walkie talkies to the entire BOA staff -where judges and everyone else can hear…) Thank you for your cooperation.

EMERGENCY CONTACT NUMBER

Karen Cummings- District 5 band chaperone director 864-237-2892

 

IMPORTANT NOTES

  • Students are “with the band” the whole trip- it will not be OK for a parent to take a child off with them and bring them back- this almost always causes delays for the entire group
  • We will allow students to ride home with parents provided that they have designated someone to bring their uniform back and unload/return their instrument/equipment AND completed the Event Sign out Form. That form (Click here to access the form) has instructions and is due NO LATER Thursday. Email that form to Cummings@Spart5.net
  • No one will be able to sign out until after Awards Saturday
  • Check the weather and plan ahead for what to wear during the trip
  • You will need your cooler for this trip- We will practice at North Greenville
  • PARENTS/SUPPORTERS PLEASE DO NOT TRAVEL BETWEEN BAND BUSES/TRUCKS
  • ANY STUDENT NOT FOLLOWING DISTRICT RULES WILL BE SUBJECT TO THE SAME CONSEQUENCES YOU WOULD GET WHILE ON SCHOOL PROPERTY
  • BANDS OF AMERICA DOES NOT PERMIT VIDEOTAPING
  • OUTSIDE FOOD AND DRINKS ARE NOT ALLOWED TO BE BROUGHT IN BY SPECTATORS AT JSU

MEALS (Bring $ for two mall food court stops- plus any for snacks at hotel/stadium if you want)

Friday

  • Breakfast on your own before you come to school
  • Chic-fil-a lunch (provided by Booster Club)
  • Snack/drink at NGU (provided by Booster Club)
  • Mall food court dinner stop (Bring $)

 

Saturday

  • Breakfast provided by hotel
  • Lunch at mall food court (Bring $)
  • Subs/cookie/drink (Provided by Booster Club)

Sunday

  • Breakfast provided by hotel
  • Lunch on your own at home after we get back

 

 

WHAT IS NOT ALLOWED ON THE CHARTER BUS:

  • No gum allowed, please dispose of properly before getting on the coach
  • No smoking or use of any tobacco products on the coach.
  • Drinks must be bottles with screw on tops only.
  • No greasy foods or chips, sunflower seed or chocolate
  • No ice cream
  • The coach is equipped with a rest room; however, heavy usage creates an unpleasant odor throughout the coach. For your comfort and convenience rest stops are provided and we suggest you use that time for rest room use.
  • Please dispose of all trash in trashcans located in the front and rear of the coach.
  • Do not stand in seats, sit on armrests, or kneel backwards and lean against the backrest. This may break the seats and damage costs will be charged to the group.
  • No alcoholic beverages.
  • No concealed weapons, knives, or explosives of any kind

MOVIES– bring plenty of DVD’s but only PG13 or under allowed- NO RATED R

WHAT TO PACK/BRING/WEAR

Try to bring everything you need in one suitcase and one carry on (if needed)

  • Regular clothes for practice Friday (Warm weather- high of 82 is expected weather)
  • Sunscreen for practice (optional)
  • Cooler for practice Friday at NGU (NOT optional)
  • Black Socks, show shirt
  • Black Band shoes
  • Uniform Bag with Bibber pants, costume top and hat (uniform racks will go on the trucks)
  • Shampoo/Toiletries
  • Pajamas/something to sleep in
  • Instrument (All instruments will be loaded onto the trucks)
  • Anything else you personally need
  • Money for meals (plus any snacks/souvenirs/etc.)

LUGGAGE NOTES

  • TRAVEL LIGHT- WE HAVE CHARTER BUSES BUT THERE IS STILL ONLY SO MUCH ROOM
  • PLEASE MAKE SURE NAME IS CLEARLY MARKED ON ALL ITEMS
  • WE RESERVE THE RIGHT TO SEARCH ALL LUGGAGE

 

WHAT NOT TO BRING

  • ANYTHING ILLEGAL
  • ANYTHING AGAINST SCHOOL RULES
  • VALUABLES , EXCESSIVE AMOUNTS OF MONEY

PARKING ON FRIDAY

Because of the home football game Friday night students will not be able to park in the Junior lot- I am currently working on a plan with admin to have a place for Juniors to park. We will have an alternate location (that is safe) and provided that information before Friday. Seniors may park in the senior lot as they normally do.

CAR RIDER DROP OFF

You will get dropped off in the same location that you always do, just be prepared to exit your vehicle quickly and not hold up traffic (We suggest one smaller suitcase and one carry on) After the student is dropped off, they can bring their luggage to the band rm (BFA students take luggage to Choir/orch rm) When you drop off students please DO NOT park and leave your vehicle in the loop in front of the school- please say your goodbyes at home and drop off quickly so we don’t have a traffic jam

 

CHAPERONE/STAFF PARKING

Staff and Parents chaperoning- please park in the rectangle lot next to the district office (PLEASE do not park in the spots in front of the district office, faculty spots, visitor spots or the Fine Arts Center Lot)

 

HOTEL RULE REMINDERS

  • NO GIRLS ALLOWED IN BOYS ROOMS/NO BOYS ALLOWED IN GIRLS ROOMS
  • THERE IS A HIRED SECURITY GUARD JUST FOR OUR BAND TO PATROL THE HALLS AT NIGHT
  • ALL DISTRICT 5 RULES APPLY

Rooms left with unreasonable amounts of trash will be charged with an extra cleaning fee – starting at $50.00 per room and increasing dependent on the condition of the room.

The Front Desk will be happy to provide large trash bags if needed.  Please bag & tie all trash that does not fit in the room’s waste baskets.  Leave the tied bags in the room for the hotel to dispose of.

CAN BAND STUDENTS LEAVE WITH PARENTS?

  • BAND STUDENTS NEED TO TRAVEL TO AND FROM THE EVENT WITH THE BAND ONLY
  • BAND PARENTS WHO ARE GOING ON THEIR OWN PLEASE BE AWARE THAT WE WILL BE MAKING CONSTANT ADJUSTMENTS TO THIS SCHEDULE AND WILL NOT BE ABLE TO COORDINATE WITH OTHERS THAT ARE NOT WITH THE BAND ON THE TRIP- THANK YOU FOR YOUR UNDERSTANDING

 

HOTEL INFORMATION

 

BOYS ROOMS:

Holiday Inn Express Atlanta W (I-20) Douglasville

7101 Concourse Parkway , Douglasville, Georgia 30134

1-770-920-9228

https://www.ihg.com/holidayinnexpress/hotels/us/en/douglasville/dglga/hoteldetail?cm_mmc=GoogleMaps-_-EX-_-US-_-DGLGA

 

GIRLS ROOMS:

La Quinta Inn & Suites by Wyndham Atlanta Douglasville

1000 Linnenkohl Drive, Douglasville, Georgia 30134

+1-770-577-3838

laquintaatlantadouglasville.com

 

The hotels are next door to each other

 

CHARTER BUS COMPANY

http://www.crosscountrycharter.com/home.html

 

Medication

Here is some important information in regards to students who take prescriptions.  According to district policy, students who take prescription medications are not allowed to keep these with them unless it is a prescription for an epi pen or inhaler.  In those cases, students must have a completed “Permission to self carry” form on file with the nurse at their perspective school.  Therefore, if you have a child who will need to take medication during our trip to Alabama, you will need to get the medication(s) to me by the end of practice on Thursday.  I will be at the picnic tables behind the band room from 4-5:30 on Wednesday and 5:30-7:00 on Thursday.  For each prescription medication your child takes, I will need the following information: your child’s name and phone number, parent name and contact phone number, medication name, dosage and dosage times.  Also, prescriptions need to be in their original bottle.  This is also per district policy.  Please only send the exact amount of medication that your child will need for the trip.  Thank you for much for your help.  Feel free to text or call me with questions at 864-237-2892.  Thank You, Karen Cummings- District Band Nurse

 

Click here to view Covid protocol 

 

Parent sign out form JSU Trip

 

LEAVE NO DOUBT!

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